Nailsea NHW General Data Protection Regulation (GDPR) Policy
Enforcement of this regulation becomes effective in the UK from the 25th May 2018. In order to comply we have produced a Privacy Policy statement (see below).
Coordinators do not need to take retrospective action because the data would have been supplied by their scheme members and audited from the September 2017 subscription payment slips. However, they do need to be aware that the personal data they hold must be accurate, secure, confidential and held only as long as is necessary.
The data will be audited via the Subscription Slip in the Newsletter. If a slip is not returned by December of that year the Coordinator must delete the member's data.
New members will be asked to complete a return (either provided by Police Administrator or the Nailsea Schemes Administrator) giving permission to use their data in accordance with Nailsea NHW Privacy Policy statement.
For further information regarding the National NHW GDPR policy and documentation refer to the Ourwatch links: GPDR Guidance and for the detailed document see this link: Data Protection Guidance 12.04.18
Nailsea Neighbourhood Watch Association – Privacy Policy
Personal Data
1. Nailsea Neighbourhood Watch Association (the Association) maintain a database listing of current NHW Coordinators living within the Nailsea & part of Wraxall (The Elms) area.
2. Each Coordinator should maintain a list either in electronic or paper format of their scheme membership for the purpose of supporting NHW activities and providing information and newsletters. This information in either format will now be covered by the GDPR requirements detailed below.
3. The personal data held consists only of names, postal addresses and contact details, which may include email addresses.
4. The Association holds personal data for the purposes of supporting NHW activities and providing information and newsletters to its membership via the Coordinators.
5. The database is updated as and when inaccuracies are notified or identified through routine maintenance or specific contact with members.
6. Coordinators and scheme members are asked to give consent to inclusion of their details on these listings when signing up to become an Association member. Members can withdraw consent at any time by submitting a written / email request to an official of the Association.
7. Coordinators can obtain a copy of the data held, in respect of them, by the Association at any time by submission of a written / email request to an officer of the Association. Scheme members can contact their Coordinator for details of the data held and in which format.
8. Members’ contact details will not be shared with other members, or third parties, without the prior consent of the member concerned. This may include sharing such details with:- Avon & Somerset Police NHW Administrator the purposes of NHW, i.e. to update their NHW Avon & Somerset Community Messaging System; the Avon & Somerset Neighbourhood Watch Association (ASNWA) when the Association becomes aware of amendments to member contact details.
9. Members’ personal data will not be further processed in a manner that is incompatible with the purposes specified above.
10. Members’ personal data will be permanently deleted once membership of the Association ceases.
Data Security
11. Members’ Data held by the Association will be accessed only by authorised officials of the Association for purposes allied to legitimate NHW activities. All data will be held in files which are password protected/encrypted.
12. Where members’ data is held by Coordinators in paper or electronic format this information/data must be securely stored and when a member leaves the NHW that information/data must be deleted.
Dated: 11th April 2018
